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5 Problems Your Title Production Software Should Solve for You

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Tuesday, March 18, 2025

Technology is supposed to make your job easier.

But for many title professionals, outdated or inefficient software creates more headaches than solutions and can leave you wondering if there’s a better way to close deals efficiently and keep customers happy. 

The truth is that your title production software should work for you—not against you.

If you find yourself constantly troubleshooting, juggling disconnected systems or handling tasks manually, it’s time to rethink your technology.

Not sure if it’s time to explore your options? Here are five common problems that title professionals face—and how the right software should solve them for you.

1. Your IT Costs Are Too High

Many title companies simply can’t afford to hire an in-house IT team– or even a single dedicated person. Yet they find themselves managing servers, handling software updates and troubleshooting security issues—all at a significant cost.

Your software should eliminate IT burdens, not create more of them.

What to look for:

  • Cloud-based solutions that don’t require in-house servers.
  • Automatic updates that ensure compliance without manual input.
  • Built-in security and disaster recovery to better protect your data,

If your software requires constant maintenance, unexpected upgrade costs or a full-time IT person to manage, it’s costing you too much.

2. Manual Processes Slow Down Your Team

Our industry moves fast, and re-entering the same data across multiple systems or tracking down missing paperwork wastes valuable time.

Your software should automate repetitive tasks, streamline workflows and ensure every step of a transaction moves efficiently.

What to look for:

  • Automated task assignments and milestone notifications.
  • Integrated document management that reduces paperwork bottlenecks.
  • One-time data entry that flows through the entire closing process.

If your team spends more time chasing files than closing deals, your software isn’t working hard enough for you.

3. You Can’t Work Efficiently Outside the Office

Remote work is here to stay, and it’s no exception for title professionals. Closings happen in conference rooms, remote offices or, yes, even online. But if your software isn’t built for on-the-go access, you’re limiting yourself. After all, you should have the ability to approve disbursements, review documents or keep transactions moving whenever and wherever you need to do so.

In other words, your software should give you secure, real-time access—anytime, anywhere.

What to look for:

  • Cloud-based access to files, transactions and reports.
  • Secure remote approval of disbursements and order reviews.
  • Seamless collaboration between team members, no matter where they are.

If your software requires you to be in the office to keep deals moving, it’s holding your business back.

4. You’re Struggling to Get the Data You Need

How profitable was your last quarter? Where are delays happening in your closing process? If you don’t have easy access to this data, it’s hard to make informed decisions that drive growth.

Your software should provide real-time reporting and insights—not force you to dig through spreadsheets or make uninformed guesses.

What to look for:

  • Trust accounting reports that ensure compliance and prevent fraud.
  • Revenue forecasting tools to track financial performance.
  • Customizable dashboards that highlight transaction progress and key metrics.

If your software doesn’t give you the data you need, you’re missing opportunities to grow and improve your business.

5. Support is Hard to Find When You Need It Most

Even the best software has moments when you need expert help. But if your provider’s support is slow, unresponsive or lacking real industry knowledge, it can turn a small issue into a major operational delay.

Your software should come with a human support team that not only understands the software, but the title industry as a whole.

What to look for:

  • Access to experienced real estate and software experts.
  • Quick response times when you need troubleshooting.
  • A provider with a proven track record of customer support excellence.

If your provider leaves you waiting for answers, they’re costing you time, revenue and future deals.

Does Your Software Solve These Problems?

Now, it’s time to ask yourself, “Is my current title production software eliminating these challenges for my team and me?”

SoftPro Hosted is designed to solve all of these problems—and more.

With cloud-based accessibility, built-in automation, enterprise-level security and award-winning support, SoftPro Hosted helps title professionals take their operations to the next level.

“With all that SoftPro has to offer, I finally feel that I am working smarter, not harder! I will never use another software provider again!" – Khara-Beth Harbin, Pace Law Firm

Want to see what a better solution looks like? Reach out today to learn how SoftPro Hosted can transform your business.

About Us

SoftPro is the nation’s leading provider of title, closing and escrow software. Offering an award-winning suite of products designed to increase volume and revenue, SoftPro delivers innovative technologies to streamline the closing process. SoftPro has been recognized by the American Business Awards every year since 2007 – winning awards for superior customer service, support and product development. To learn more about SoftPro and its products and services, visit www.softprocorp.com or call 1-800-848-0143.

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