Calhoun County, Mich., and Bertie County, N.C., now are accepting electronic documents for recording through Simplifile.
Instead of having to drive to the county or send documents by mail or courier service, customers such as title companies, banks and attorneys now have the ability to submit documents securely to the Register of Deeds office in minutes through the web-based service.
“Customers can record documents quicker and more conveniently,” Bertie County Register of Deeds Annie Wilson said.
“With the assistance of our vendor, Simplifile, we feel comfortable and confident that Calhoun County will make a smooth transition to a more paperless system that will enhance our Register of Deeds’ office by receiving and delivering land records,” Calhoun County Clerk and Register of Deeds Anne Norlander said. “eRecording will greatly benefit our land record customers. The mailing back and forth of documents that do not meet recording requirements will be a thing of the past. We will now be able to do all necessary correspondence electronically. It’s our plan to eRecord all land record documents.”
Customers also have the ability to track and view the status of their documents that have been submitted through Simplifile, make it easier and more cost-effective to correct and resubmit any rejected documents. If an electronic document is rejected for any reason, customers are notified immediately through Simplifile, giving them the ability to quickly correct and resubmit the document back to the county. Recording fees and payments also can be processed securely through Simplifile, helping to reduce payment errors.
“Bertie County is always looking at ways to better service our taxpayers and customers,” Wilson said. “eRecording provides better service by improving document turnaround time. We save in the time it takes to open, print and attach labels and mail documents back. Once the documents are received electronically at the county office, they are reviewed, stamped, recorded and returned back to the submitter through Simplifile in minutes. The convenience and value it brings to customers’ day-to-day work lives is undeniable, not to mention the cost-savings on paper, postage and check-writing expenses among other benefits that ensure.”